Regular Board Meeting Highlights - March 6, 2018
March 6, 2018 - The Board of Trustees is pleased to share with all education stakeholders the highlights of our recent Board meeting held on Tuesday, March 6, 2018. The adopted minutes will be available on our website following the next Regular Board meeting.
- The Board approved the monthly financial report for the period ending January 31, 2018. As of December 31st, 40.7% of revenues have been collected for the year compared to 41.3% of expenses paid out to date resulting in total year-to-date deficit of $1.13 million dollars.
- The Board accepted and ratified the Alberta Teachers’ Association Parkland Local 10 Memorandum of Agreement. The ratified memorandum will be available on our Union Agreements page following the Regular Board meeting.
- The Board approved the attendance area changes for Stony Plain rural with small tweaks to the attendance areas affecting four schools. The changes are to optimize student travel time to school and ensure that children are attending the designated school that makes the most sense geographically. The four schools affected include:
- High Park School
- Muir Lake School
- Copperhaven School
- Stony Plain Central School
- The Board approved the Fees and Allowances for 2018-2019. With the introduction of Bill 1, effective as of the 2017-2018 school year, the Division no longer has jurisdiction to charge a parent of a student fees with respect to instructional supplies and materials or transportation for students residing more than 2.4 kilometers from and who attend their designated school sites. The fees and allowances for the 2018-2019 school year will remain unchanged. Students residing less than 2.4 kilometers from their designated school do not receive funding and are required to pay a transportation fee to a maximum family rate. If the student does not attend their designated school, a cross attendance fee is implemented.
The fee structure for 2018-2019 continues with two separate fees for ineligible riders, an Ineligible Urban fee of $300 to a maximum family rate and an Ineligible Rural fee of $50 for those students who live less than 2.4 km away from their designated schools and who access Parkland School Division’s regional transportation system.
The fee for private school student riders is based on the actual operational cost associated with transporting private school students, who are not funded through Alberta Education Grants.
- The Board approved the 2018-2019 School Calendar. In December 2017, the Board of Trustees received as information the proposed calendars for the next three years and approved, in principle, the calendars for 2018-19 and 2019-20. The draft calendars unfortunately did not reflect conflicting Diploma Examination dates on November 1 and April 12. The 2018-2019 Calendar presented for approval has no conflicting dates.
The 2019-2020 and 2020-2021 Calendars shall be redistributed to stakeholders for feedback regarding the previous placement of Spring Break (in conflict with scheduled Diploma Examinations) and submitted for approval-in-principle at the regularly scheduled Board Meeting of May 1, 2018.
- The Board put forth Ms. Heather Lam from Graminia School as Parkland School Division's nominee to the Alberta School Boards Association Zone 2/3 Edwin Parr Selection Committee. Schools were invited to identify a first-year teacher to serve as PSD's nomination and the Committee would also like to recognize Ms. Shae Smithaniuk (Seba Beach School) and Ms. Jennifer Smith (Woodhaven Middle School) who were also finalists. The Alberta School Trustees' Association established the Edwin Parr Teacher Award to remember the long and meritorious service of past President Edwin Parr. This award recognizes outstanding first-year teachers in the province.
- The Board received as information the Financial Reporting Profile for the 2012-2013 to the 2016-2017 school years.
- The Board received as information the Fees Report as presented by Associate Superintendent, Claire Jonsson.
- The Board received as information the Infrastructure Maintenance Renewal Expenditure Plan as presented by Director of Facilities, Serge LaBrie. The Infrastructure Maintenance Renewal (IMR) funding for the 2017-2018 year is $3,330,319. We have a carry forward from the 2016-2017 program year of $512,034 giving us a balance of $3,842,353. This year’s allotment is 14.5% more than last year’s IMR allotment which was $2,903,970. The Facilities Department has been working on a planned approach to upgrading and replacing systems in our schools for several years. Some examples of these are:
- Gym floors – 2 gym floors sanded and re-painted per year
- Roof systems - The division has been systematically replacing 3-4 major roof systems per year.
- Fire Alarm systems - The division has been systematically replacing one fire alarm system per year.
- Boiler replacements - The division has started replacing antiquated boiler systems with new high efficiency boiler systems.