Board Meeting Highlights - June 13, 2017

June 13, 2017 - The Board of Trustees is pleased to share with all education stakeholders the highlights of our recent Board meeting held on Tuesday, June 13, 2017. The adopted minutes will be available on our website following the next Regular Board meeting.


  • The Board approved the monthly financial report for the period ending May 31, 2017. The year-to-date surplus is $1.2 million dollars. Total revenues are at 77.05% of the final budget of $127,538,751.  Total expenses are at 76.2% of the final budget of $127,581,618.  The target percentage for this period was 75%.
  • The Board approved the Preliminary Budget for the 2017 - 2018 school year
  •  as presented by Associate Superintendent of Business & Finance Claire Jonsson and Director of Financial Services Jason Krefting.  As part of the annual budget cycle, school jurisdictions prepare budgets in the spring then update the budget in the fall based on September 30th enrolments and any new developments in the spring.  Parkland School Division has a total budget of $128.8 million dollars to serve the needs of approximately 11,000 students.
    • Parkland School Division is projecting a decreased enrolment of 7 students over the previous year.
    • Total budget revenues for 2017-18 will increase by 0.99% over 2016-17.
    • The 2017 - 2018 budget accommodates a provision for an increase in general student enrolment.Three new grants have been included in the budget this year. The School Fee Reduction Grant ($745K) and Transportation Fee Reducation Grant ($300K) offset fees that are no longer charged to parents as a result of Bill 1: An Act to Reduce School Fees. The third new grant is a School Nutrition Grant ($141K). The Small Schools by Necessity Grant decreased by $374 thousand. All other grant allocations remain at 2016 - 2017 levels. Base Funding represents 56% of the division's provincial funding and is determined by the number of students enrolled as of September 30th of each school year.
    • As part of the Alberta Teachers Association central bargaining with the province, a $75 million dollar classroom improvement fund has been established. Parkland School Division's allocation of $1,269,000 is not included in this budget.
    • Parkland School Division will spend approximately $96.7 million dollars on human resources, which is about 75% of the division's budget.  The division will employ over 588 full-time equivalent teachers and approximately 404 full-time equivalent support staff in 2017-18. Total salaries and benefits for the division will increase by 0.80% over 2016 - 2017.
    • The Infrastructure Maintenance and Renewal (IMR) which provides funds for school renovation and facility upgrading projects, has been increased by $476,000 over 2016 - 2017 amounts.
  • The Board approved revisions to Year 3 of Parkland School Division's Three Year Education Plan (2015 - 2018) as presented by Associate Superintendent Scott Johnston.  The Board of Trustees, in collaboration with the Senior Executive Team, Lead Team, parents and students, developed a strategic, forward-thinking plan, that includes priorities, strategies and targets using both accountability and assurance measures.   The 2015-2018 Education Plan marks a departure from previous combined Annual Education Results Report/Education Plan documents.  The plan attends to Parkland School Division's Ultimate Goal of Student Success & Well-being through:
    • Two enduring priorities: Engagement and Resource Stewardship
    • Four goals: Inclusive Education, Quality Learning, Culture of Wellness & Universal Leadership
  • The Board approved to collapse $1,862,805 of school instructional reserves, and with the balance, establish a new instructional operating reserve requiring Superintendent approval. Administrative Procedure 502 – School Carryovers and Reserves establishes reasonable limits for carryovers and a process to establish a reserve for a larger purchase. Schools with surplus funds at August 31, 2017 may bring forward 3% of their reserve and allocation to a maximum of $50,000 in their 2017-2018 Operating Budget.
  • The Board approved the Ad Hoc School Naming Committee's recommendation of Copperhaven School as the name of the new K - 9 school being built in Spruce Grove's west end. 134 submissions were brought forward through the Name the School Contest run on Parkland School Division's social media avenues. A number of community members submitted that name. Subsequently, a random draw was held and Kristi Tencarre's name was selected as the contest winner. Formal recognition and presentation of the Grand Prize iPad Mini will be made at the September 5th Board Meeting.
  • The Board repealed By-Law No. 1-17, Rearrangement of the Electoral Wards and Trustee(s) to be Elected to Each Ward. Previously, the By-Law No. 17 and Ministerial Order 033/2017 was approved. Typographical errors and inadvertent omissions of lands were discovered in the description of lands on Ward 1 and Ward 2. To correct the errors, a new By-Law No. 2-17, with proper land descriptions was given first, second and third readings and subsequently approved.
  • The Board received as information the revised Administrative Procedure 505: Fees. Revisions to Administrative Procedure 505 include changes as a result of the School Fees and Costs Regulation and School Transportation Regulation.
  • The Board received as information the Draft Board Meetings/Events Schedule 2016-2017.
  • The Board received as information the Technology Services Department Report for 2016 - 2017.
  • The Board received as information the Facilities Services Department Report for 2016 - 2017.
  • The Board received as information the Strategic Planning & Communications Department Report for 2016 - 2017.

​Next Regular Board meeting will be held on Tuesday, September 5, 2017 at 6:30pm, Centre for Education in Stony Plain (4603-48 Street)