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Board Meeting Highlights

The Board of Trustees is pleased to share with all education stakeholders the highlights of our recent Board meeting held on Tuesday, May 5, 2015. The adopted minutes will be available on our website following the next Regular Board meeting.

Update:

  • The Board welcomed a delegation from Woodhaven Middle School.  Grade 7 students Ethan Couch and Connor Kurysh presented information on the recently completed Passion Project from their school.  Students chose a topic that interested them to research and then presented to the school community as well as the Board of Trustees.  More information can be found on PSD's 184 Days of Learning blog.
  • The Board approved the monthly financial report for the period ending February 28, 2015. The year-to-date deficit from operations is $625,854 which is tracking toward the 2014 - 15 revised budget operating deficit of $903,265.
  • The Board approved the 2015-2016 Budget Assumptions which considered circumstances prior to the provincial election.  The School Act (Section 147) specifies that school boards are responsible to develop an annual budget no later than May 31 for the fiscal year beginning the following September 1.   As part of the annual budget cycle, school jurisdictions prepare budgets in the spring then update the budget in the fall based on the September 30 enrolments and any new developments since the spring. The two key areas covered include:
    • Associated Budget Risk:  The frozen enrolment costs the Division over $3.2 million, decreasing the per student resources available.
    • The Division cannot have school based Full-Time Equivalent certificated teachers below 558.5 FTE as mandated by the Minister of Education.  Grid cost of $976,000 will have to come from other areas.
  • The Board approved the utilization of capital equipment reserves in the amount of $255,000 to support the expenditures for the capital cost of a new Student Information System (SIS).  To meet our current demands for student reporting and accountability, Parkland School Division requires a robust SIS.  The SIS manages and stores student data collected by the school division and is the driver for Provincial and Federal reporting. School Divisions are required to be compliant with the standards outlined for the Provincial Approach to Student Information (PASI).  Parkland School Division completed a Request for Proposal and identified Pearson's Powerschool as the ideal SIS as a solution that meets the evolving needs of our organization.  The estimated cost for the implementation is $355,000, this is comprised of $255,000 for license and implementation costs and $100,000 for training costs.
  • The Board received as information the results from the Grade 12 Diploma Exams for January 2015.  The staff and students of both Memorial Composite High School and Spruce Grove Composite High School and their respective Outreach schools and Connections for Learning are to be commended for excellent results.  PSD results equalled or surpassed the provincial results on 9 out of 11 exams at the Acceptable Standard as well as 3 out of 11 exams at the Standard of Excellence.
  • The Board received as information the draft 2015 - 2018 Three Year Education Plan.   School authority planning and results reporting are integral parts of school authority accountability and an essential component of the Assurance Model.   The plan is part of an overall planning annual cycle.  This draft document will be shared with the Council of School Councils in May, 2015.
  • The Board received as information the Human Resouces Department Report. The Department managed 252 job competitions (166 Teaching Positions, 86 Support positions)  representing a 2% increase in recuritment over 2013-14.
  • The Board received as information the Transportation Department Report.  Parkland School Division operates one of the largest regional student transportation systems in the province.  We provide safe, effective and efficient transportation services to Parkland School Division students as well as other school divisions including Evergreen Catholic, Wild Rose, Black Gold, Grande Yellowhead, St. Thomas Aquinas, and some Edmonton Public students.   We also provide services to Living Waters Christian Academy, St. Matthew's, Bosco, Drayton Christian and Devon Christian private schools.  In the safe transporation of 11,018 students across 16,186 km each day we use:
    • 175 buses
    • 9 taxis
    • 198 Bus Operators
    • 28 Contractors
    • 5.2 Office Staff
    • 9 Transfer Site Supervisors
    • 270 Route Changes
  • There were a total of 16 reported incidents involving buses contracted by Parkland School Division.  6 were deemed as 'non-preventable' while 10 were classified as preventable.

A special Board meeting will be held on Wednesday, May 13, 2015 at 4:30 p.m., Centre for Education

Next Regular Board meeting will be held on Tuesday, May 26, 2015 at 6:30 p.m., Centre for Education